Purpose/Objectives of backup support:

People & Culture and Payroll officer role will be responsible for payroll management and statutory compliance for local, hosted and international. It will provide P&C support in the areas of recruitment administration, contract management, benefits education and P&C administration. Responsibilities also extends to ensure data management in HRIS (Our People).

Key and critical Support areas:

Payroll Outsourcing services

Work with Global Centre payroll team to ensure Personnel Action Forms; Goods & Services and other international staff deductions/changes are captured on a timely manner

Liaise with the Payroll Company to process national staff and international staff in-country payroll by inputting authorized changes.

Review monthly GC payroll journal and address staff queries.

Review monthly payroll reconciliations

Ensure that employees access their payslips and tax certificates

Coordinate and work with Finance department to reconcile payroll deductions

Prepare, track and remit all statutory and other deductions on time in accordance to the governing laws.

Keep abreast of all the changes in the relevant laws and regulations regarding incomes taxes and other statutory deductions and advice management accordingly to ensure prompt compliance.

Recruitment and onboarding Support

Manage all phases of recruitment administration process. Assist manager in opening positions for recruitment.

Coordinate with department heads on new staff on boarding

People & Culture Admin Support

Benefits Education, administration and processing ( ie: medical, pension)

Responsible for managing SARO Employee contracts and PAF administration.

Track staff employment contracts and contract renewal processes within the set timelines.

Responsible for ensuring the smooth transition of International and national staff during the exit process and facilitate the payment of terminal dues

Ensuring that employee files are up to date and audit compliant

System and Reporting

Responsible for HRIS (Our People) super user profile and Personnel Action Form (PAF) for the region (SAR)

Responsible for the day-to-day management of HRIS and ensuring data accuracy in the system by running regular queries, and following up as required.

Minimum Qualification and Experience Requirements:

Diploma or Bachelor’s Degree in Human Resource Management, Business Management or the equivalent

A minimum of 2 years’ experience as HR generalist with significant HRIS and payroll experience.

Strong Analytical mindset – ability to naturally provide analytical in order to manipulate and translate a large volume data into meaningful solutions.

Very good training and leadership development reporting skills

Systems analysis - ability to quickly understand how databases, systems and processes work, always seeking to improve efficiencies as well as making the most of the information available.

Attention to details -able to not only assess high level trends but identify the smaller issues which can potentially make a large commercial impact on the business.

Strong interpersonal relationship skills

Ability to complete a complex variety of tasks in an organized manner

Ability to quickly change and adapt to new priorities

Ability to ask appropriate questions that uncover underlying issues

Ability to maintain confidentiality at all times

Excellent written and oral communication skills

Excellent computer skills including: Microsoft application skills including Word, Excel and PowerPoint. Proficient with Internet navigation and electronic records management

Must have cross-cultural sensitivity, problem solving skills

Knowledge of internal policies, labor legislation and legal requirements