Role Purpose

We have an opportunity available for a Personal Assistant to support the HR Director. The vacancy is based within the Vodacom South Africa HR business unit.

The successful incumbent will manage the business administration and project support function within the office of the HR Director and serve as the primary point of contact for this office.

Administrative Support

Your responsibilities in this role will include:

Real time email management and prioritisation

HR Director message management and telephone screening

Guest reception

Manage and facilitate the HR Director’s calendar to arrange appointments, meetings and conferences

Review, proofread and edit documents prepared for the HR Director signature

Ensure that the HR Director is well prepared for meetings

Devise and maintain office management systems, including data management and filing

Administrative support during meetings in terms of accurate minute taking

Document compilation and/or consolidation in line with various submission requirements

Provide administrative support for the completion of documentation for Board agenda items, Audit Committees etc.

Co-ordinate reports that may require input from all departments and is presented to the Executive

Budget And Expense Management

Assist the HR Director with budget OPEX and CAPEX budget administration for their cost centre

Ensure that expenditure documentation is checked and prepared in accordance with policies and procedures

Ensure that tax invoices and receipts are collected for payment purposes

Expenditure to be reconciled in accordance with source and reference data

Process reconciliations and payments within turnaround time

Process expense reports

Budget transfers

Travel Management

Manage all travel for local and international trips

Prepare the HR Director’s itinerary for all trips

Responsible for all travel logistics i.e. visa applications, hotels, flights, meetings, transport, Forex

Event Management

Event management for all functions hosted by the HR Director’s office for their cost centre

Responsible for all logistical arrangements for events, conferences, team builds, workshops, seminars etc. which includes:

Venue booking and preparation

Confirmation of speakers

Attendance of delegates

Preparation of agenda

Preparation of presentations

Sourcing promotional items and branded gifts

The Ideal Candidate For This Role Will Have

Matric - Essential

Secretarial Certificate / Diploma - Essential

Minimum Of 3 -5 Years Secretarial Experience Which Includes

A minimum of 1 years’ experience as an PA supporting an Chief Officer in a listed company

A minimum of 1 years working in a (BU specific) related environment

Project management experience

Advanced knowledge of Microsoft Office – Outlook, Word, Excel, PowerPoint, Microsoft Project and Internet - Essential

Knowledge of office management - Essential

Knowledge of IT/Telecommunications environment - Advantageous

Financial administration experience

Knowledge of SAP EVO - Advantageous

Project management and project coordination

Job Related Skills

Excellent administration skills

Excellent organisational skills

Excellent oral and written communication

Ability to pay attention to detail

Ability to maintain confidentiality at all times

Ability to work under pressure and meet tight deadlines

Ability to work independently

Results orientated and self-motivated

Forward thinking and proactive

Ability to execute multiple activities simultaneously

Closing date for this vacancy is 20 November 2020

The base location for this role is Midrand, Corporate Park

The Company’s approved Employment Equity Plan and Targets will be considered as part of the recruitment process. As an Equal Opportunities employer, we actively encourage and welcome people with various disabilities to apply.

Vodacom is committed to an organisational culture that recognises, appreciates and values diversity & inclusion and is committed to support LGBT+ people at work.